Do you want to create documents that will make your company shine? If so, check out these five easy ways to make your documents stand out:
Select the right binding method. If you plan on binding your document, it’s important to select the right binding method. While binding your document is better than stapling it, some types of binding look more professional than others. Thermal and wire binding generally provide the most professional-looking results. If you use a thermal binding machine, you will be able to use hardcover binding cases. Giving your boss or client a hardcover document will definitely make you stand out.
Use the right font. There are plenty of fonts out there, so you think it would be easy to select the right one.
However, since there are so many of them, it can often be difficult to decide on one. A lot of people choose fonts such as Comic Sans and Lucida Handwriting, thinking it will make their work stand out. And it will – but for the wrong reasons, since these fonts aren’t very professional. Luckily, there are plenty of professional-looking fonts such as Times New Roman and Georgia. Make sure you work stands out for the right reasons and use a decent font.
Use high-quality covers. Since the first thing people will notice about your document is its cover, it’s very important to use high-quality covers. You need to pay attention to the covers’ finish, i.e. plain paper, leatherette (paper that looks and feels like leather), clear plastic, and so on. You can get creative when choosing your covers and opt for ones that have windows cut into them, a foil-embossed logo, or even a holographic finish. Just keep your audience in mind so that you can choose covers that are appropriate for your document.
Proofread your work thoroughly. This is a no-brainer but proofreading your document before binding it is essential. While people probably won’t mind a typo or two, presenting a documents that’s full of typos can undermine your credibility. Proofread your work a couple of times yourself and then ask a friend or co-worker to look at it. Sometimes it can be difficult to notice one’s own typos so having a second set of eyes go over your work is a good idea.
Remember: less is more. When you’re designing your document, you may be tempted to go all out and get as creative as possible. While getting creative can be a lot of fun, remember that less is usually more, especially when you need to convey a sense of professionalism. While you want your document to be eye-catching, avoid using garish fonts, too many colors, and so on. If you’re not sure if you’re overdoing it, get feedback from a co-worker and then make any needed adjustments.
It’s important to make your documents stand out but they need to stand out in a good way. By editing your document and choosing the right binding method, font, and covers, it will be easy to create work that presents your company or organization in the best possible light. Good luck!
