Consultancy to Conduct Baseline Survey for the ?Making the Budget Work for the Ghana? Project

send ghanaBackground
SEND-Ghana is implementing a four-year project titled; ?Making the Budget Work for the Ghana? funded by the World Bank under its Global Partnership for Social Accountability (GPSA) Initiative. The Project seeks to address current governance challenges that affect the effective delivery of basic education and health services in poor areas in Ghana. Budget planning and execution are inconsistent with each other along with weak monitoring systems that do not provide timely information on impact of expenditure. Citizens? participation (national, regional, and district level) during the budget planning and execution phases is limited and/ or not well coordinated. Moreover, there is a dearth of adequate mechanisms to exact Government actions in response to citizen feedback on budget priorities that have the potential to improve access and quality of public service delivery.

The project proposes to roll out a holistic approach over the period of four years to link budget planning and execution (budget performance) and its impact on the intended delivery outcomes (service delivery) in the education and health sectors in 30 districts across Northern, Upper East, Upper West and Greater Accra regions. More specifically, it aims at empowering Civil Society Organizations (CSOs) and citizens with the skills and knowledge to monitor budget planning and execution to ensure a more transparent, efficient and effective use of budgetary resources. By working with citizens the project will equip Metropolitan Municipal and District Assemblies (MMDAs), Regional Coordinating Councils (RCCs), the Ministry of Finance (MoF), and relevant line Ministries (Education and Health) with a stronger oversight capacity (information) that will complement and strengthen their existing planning, monitoring and evaluation processes. This will result in increased capacity of relevant Government institutions to tackle and overcome existing challenges in ensuring access and quality of education and health services in poor communities in Ghana.

The Project supports the Government?s renewed commitment, as outlined in the National Decentralization Action Plan, to accelerate the decentralization process by directly contributing to improving public expenditure and financial systems at the local level, strengthening social accountability mechanisms, and opening spaces for public participation and citizen feedback towards better delivery of basic services in poor districts in Ghana. The project objectives are aligned with Pillar 2 of the Ghana Shared Growth and Development Agenda that places an emphasis on transparent and accountable governance. Increased citizen participation in the budget process and service monitoring will provide the Ministry of Finance (MoF) and relevant line Ministries (Education and Health) with a stronger oversight capacity that will complement and strengthen their existing planning and monitoring and evaluation processes. This will result in an increased capacity of relevant ministries to tackle and overcome existing challenges in ensuring access and quality of education and health services in poor communities in Ghana.

The Project will implement SEND’s well-tested Participatory Monitoring and Evaluation (PME) framework to integrate budget monitoring into service delivery monitoring by: a) building awareness of the national budget, laws and guideline to hold public officials accountable, b) promoting the use of social accountability monitoring and performance tools by PME network members, and c) providing evidence-based feedback into relevant budgetary macro contexts to exact Government actions.

Scope of Assignment
The purpose of the study is to provide a baseline to measure the programme results, impact and long lasting change in the lives of the beneficiaries at the end of the project. During the baseline study, the Consultant will also be required to support the Project Management Team to design, establish and implement a comprehensive monitoring strategy, including a data collection strategy, to support the implementation of the baseline study, mid-term and final/impact evaluations. The baseline will collect information on the indicators outlined in the logical framework (Annex 1 of the Project Paper). This information will be collected across 6 sampled districts (1 district in Greater Accra, 2 in Northern Region, 2 districts Upper West and 1 district West regions).
The baseline study is expected to provide an insight into the current status of the key indicators outlined in the log-frame in order to provide information against which changes can later be measured. It would also determine the strength of the indicators and make recommendations about any indicators that may be weak or hard to evaluate to determine and recommend indicators that should be researched.
A needs assessment of strengths and capacity gaps of the DCMC/PM&E Networks will also be conducted to enable SEND effectively provide support on organizational development and strengthening where required. The results will be used to inform activities and monitor log-frame indicators in target districts. This will entail identifying lessons learned and collecting information about the progress so far achieved by the Project.

1.0 Services to be Delivered and Timelines?



Timeframe (days)

Preparation activities

?? Study secondary materials including the review of existing literature and other documentaries including the Project Paper, reports, and operational guidelines among others to gain some understanding of the Project.

??Design of baseline instruments/tools and work plan in consultation with the leadership of SEND Ghana for review,feedback and approval


Data collection (SEND Ghana)

?? ? ?Training of FNGOs/DCMCs/Data collectors

??????Pretesting and finalisation of instruments

??????Data collection/Fieldwork


Draft Baseline Report

?????Analysis of data

?? ??Reporting


Validation Meeting

?? ??Validation


Final Baseline Report

?? ?Submit final Baseline Report to the Country Director of SEND-Ghana




? Lead the process of designing and finalizing instruments: CONSULTANT will lead the process of designing the baseline instruments and subsequently discuss and review the data collection instrument with SEND-Ghana.

? Pre-testing: CONSULTANT will work with SEND and the DCMCs to pre-test of the survey instruments.

? Finalisation of the instruments: Subsequent to the pretesting activities, CONSULTANT will work with SEND to finalise the survey instruments

? Data Collection: CONSULTANT and SEND will play supervisory role and support to the DCMCs in the collection of the data. CONSULTANT will lead in Focus Group Discussions, targeted interviews and any other method needed to collect qualitative data.

? Data Analyses and reporting: CONSULTANT will lead the process of analysing the data and writing the report with the support of SEND.

? Validation: CONSULTANT will lead the process of presenting the findings from the survey at a validation meeting that will be organized by SEND.


? Mobilize the DCMCs for all meetings that will require their presence
? Train DCMCs or partners/enumerators on the instruments for collecting the data. This will be done using the survey instruments developed and uploaded on the SEND PartMe ICT platform. Depending on the compatibility, CONSULTANT could decide either to use the PartMe or paper questionnaires as alternative approach to collecting the data.
? Provide all the needed logistics including android phones and netbook needed to collect the data.
? Work with CONSULTANT to supervise the data collection activities of the DCMCs
? SEND will participate in all meetings that will be organized by CONSULTANT in relation to the baseline
? SEND will provide any other support that will be needed to ensure the success of this work.

3.1 Education
The Consultant should have the following qualifications:
? Master?s degree related to a social science, preferably social research, rural development, public policy, etc.

3.2 Experience
? At least 7 years experience in the design of research tools, specifically for baseline survey
? Proven track record in M&E
? Experience in Public Expenditure Tracking
? Proven track record in the implementation of Social Accountability Mechanism
? Experience in Budget research and Analysis
? Experience in Development Programme Design and Implementation

The Consultant should express his/her interest in this call through a motivation letter accompanied by detailed curriculum vitae with three referees and samples of recent work to SEND-GHANA, by electronic mail to [email protected] or send hard copies to the address below:
The Country Director
A 28 Regimanuel Estates,
Nungua Barrier- Accra.

The documents should be submitted latest by close of work on Friday, 10th April, 2015. Only selected candidates will be contacted.

SEND-GHANA is an equal opportunity employer and women are particularly encouraged to apply.


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